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TCS Education System    
2015-2016 Academic Catalog 
    
 
  Aug 19, 2019
 
2015-2016 Academic Catalog [Archived Catalog]

Information for the Students in the State of Texas



State Licenses and Approvals

DNI is approved and regulated by the Texas Workforce Commission, Career Schools and Colleges, and its nursing programs are approved by the Texas Board of Nursing (BON).  DNI holds a Certificate of Authorization with the Texas Higher Education Coordinating Board for the Associate Degree of Nursing (ADN) programs.

Ownership of School

Dallas Nursing Institute is owned and operated by TCS Education-Texas, Inc., a Texas non-profit corporation which is an affiliate of TCS Education System, an Illinois not-for-profit corporation. The mailing address for TCS Education-Texas, Inc. is 350 North Orleans, Suite 1050, Chicago, IL 60654.

TCS Education-Texas, Inc. Corporate Officers

Michael Horowitz, Corporate President
Jennifer DeMay, Corporate Secretary
Shari Mikos, Assistant Corporate Secretary

DNI Board of Trustees

George P. Mitchell (Chair)
Michael Horowitz (Vice Chair)
Sameer Bhatia
Arthur Don Johnson
Donald Packham
David Scott Schmidt
Mark Skrade
Mae Weathersby

Cancellation Policy

A full refund will be made to any student who cancels the enrollment contract within 72 business hours (until midnight of the third day excluding Saturdays, Sundays, and legal holidays) after the enrollment contract is signed and a tour of the facilities and inspection of the equipment is made by the prospective student.

Refund Policy

All Students

  1. Refund computations will be based on scheduled clock hours of class attendance through the last date of attendance. Leaves of absence, suspensions, and School holidays will not be counted as part of the scheduled class attendance.
  2. The effective date of termination for refund purposes will be the earliest of the following:
    1. The last day of attendance, if the student is terminated by the School;
    2. The date of receipt of written notice from the student; or
    3. Ten school days following the last date of attendance.
  3. If tuition and fees are collected in advance of entrance, and if after expiration of the 72-hour cancellation privilege the student does not enter school, not more than $100 in nonrefundable administrative fees shall be retained by the School for the entire residence program or synchronous distance education course.
  4. If a student enters a residence program and withdraws or is otherwise terminated, the School may retain not more than $100 in nonrefundable administrative fees for the entire program. The minimum refund of the remaining tuition and fees will be the pro rata portion of tuition, fees, and other charges that the number of hours remaining in the portion of the course or program for which the student has been charged after the effective date of the termination bears to the total number of hours in the portion of the course or program for which the student has been charged, except that a student may not collect a refund if the student has completed 75% or more of the total number of hours in the portion of the program for which the student has been charged on the effective date of termination. (Simplified, the refund is based on the precise number of clock hours the student has paid for, but not yet used, at the point of termination, up to the 75% completion mark, after which no refund is due. Form PS-1040 provides the precise calculation.)
  5. A student who withdraws for a reason unrelated to the student’s academic status after the 75% completion mark and requests a grade at the time of withdrawal shall be given a grade of “Incomplete” and permitted to re-enroll in the course or program during the 12-month period following the date the student withdrew without payment of additional tuition for that portion of the course or program.
  6. A full refund of all tuition and fees is due and refundable in each of the following cases:
    1. The student is not accepted by the school or cancels enrollment within cancellation timeframes;
    2. The student was solicited or enrolled by an unregistered representative;
    3. The student’s enrollment was procured as a result of any misrepresentation in advertising, promotional materials of the school, or representations by the owner or representatives of the school;
    4. The student was solicited or admitted to an unapproved course of instruction;
    5. The school failed to establish that the admissions requirements were met for a student admitted to the program;
    6. Classes up to the entire program or course, if applicable, were taught by: (a) an instructor that was not approved, qualified, or for whom an application was not submitted properly for approval, as may be required for the course, or (b) a temporary instructor without proper notification to TWC;
    7. Class period(s) that had no instructor;
    8. The course of instruction is discontinued by the school, preventing the student from completing;
    9. The school moves to a location causing hardship for the student in completing training; and
    10. There are other program violations or deficiencies by the school.

A full or partial refund may also be due in other circumstances of program deficiencies or violations of requirements for Career Schools and Colleges.

Refund Policy for Students Called to Active Military Service

A student of the School who withdraws from the School as a result of the student being called to active duty in a military service of the United States or the Texas National Guard may elect one of the following options for each program in which the student is enrolled:

  1. If tuition and fees are collected in advance of the withdrawal, a pro rate refund of any tuition, fees, or other charges paid by the student for the program and a cancellation of any unpaid tuition, fees, or other charges owed by the student for the portion of the program the student does not complete following withdrawal;
  2. A grade of incomplete with the designation “withdrawn-military” for the course in the program, other than courses for which the student has previously received a grade on the student’s transcript, and the right to re-enroll in the program, or a substantially equivalent program if that program is no longer available, not later than the first anniversary of the date the student is discharged from active military duty without payment of additional tuition, fees, or other charges for the program other than any previously unpaid balance of the original tuition, fees, and charges for the program; or
  3. The assignment of an appropriate final grade or credit for the courses in the program, but only if the instructor or instructors of the course determine that the student has:
    1. Satisfactorily completed at least 90% of the required coursework for the program; and
    2. Demonstrated sufficient mastery of the program material to receive credit for completing the program.

The payment of refunds will be totally completed such that the refund instrument has been negotiated or credited into the proper account(s) within 60 days after the effective date of termination.

Return of Title IV Funds Policy

Withdrawal from DNI during any period of enrollment, whether official or unofficial, may necessitate the return of Federal financial aid. Pursuant to federal regulations (CFR 668.22), a refund calculation will be performed to determine the amount, if any, of financial aid (Pell Grant, SEOG, Stafford Loans, PLUS loans) earned by the student for their attendance up to the date of withdrawal. The amount of financial aid (Title IV aid) earned is in no way relative to the amount of tuition and fees charged to the student. The official withdrawal process begins with the submission of the official “Status Change” form to the Registrar’s Office. The form is available in the Education Department.

Ceasing to attend class without proper notification to the Registrar’s Office will result in an unofficial withdrawal. Unofficial withdrawals also include those students who fail to initiate and /or complete the official withdrawal process as noted above. A refund calculation will be performed to determine the amount of financial aid earned and the amount of financial aid to be returned. Students are responsible for any resulting balance owed to DNI. DNI does not refund any fees to withdrawn students.

The refund calculation is based on the amount of time the student attends during the payment period. DNI defines a payment period as a term or semester for most programs. For non-term and clock hour programs, the payment period is the period of time it takes a student to complete both half the number of credits or clock hours and half the number of weeks of the academic year, program, or remainder of the program. If a student received (or the School received on the student’s behalf) less assistance than the amount that is earned, the student may be able to receive those additional funds. If more assistance was received that was earned, the excess funds must be returned. This process must be completed within 45 days of the student’s withdrawal date. The Return to Title IV calculation is a federal calculation and in addition to any other refund calculation the School is required to perform.

Payment Periods and Disbursement Procedure (Clock Hour)

Federal aid, which includes Federal Pell Grants, Federal Direct Stafford Loans, and Federal Direct Parent PLUS Loans, will be disbursed to students in two or more payments, depending on the number of academic years for their program. The first payment period begins at the start of a program and ends at the halfway point of the academic year.

Federal aid payments are normally refunded during the first half of each payment period. Depending on the program, there are two or three payment periods. Programs with one academic year will have two payment periods, while programs that have a second academic year will have either three or four payment periods. Students must maintain satisfactory academic progress in order to receive federal aid.

Satisfactory Progress Policy

All Students

At the end of each term, after final course grades have been assigned, the student’s grade point average (GPA) is calculated as follows:

GPA =   (Course #1 grade point value) X (Course #1 value in credit hours)
  +   (Course #2 grade point value) X (Course #2 value in credit hours)
  +   etc. for all courses attempted during term for which a grade point value is received
      Total Credit Hours Attempted

Students Enrolled in Semester Credit Hour Programs

To maintain Satisfactory Academic Progress (SAP) for Federal Title IV funds, a student must maintain the minimum cumulative grade point average (CGPA) and progress at a pace to ensure completion within the maximum timeframe. Both requirements are evaluated at the mid-point and end of each grading period, not to exceed 8 weeks. Federal Title IV funds are disbursed in payment periods, which is less frequently than satisfactory academic progress is evaluated. DNI defines a payment period as a semester for most programs. (See below for SAP policy for non-term programs.)

Students Enrolled in Non-Term Programs

To maintain Satisfactory Academic Progress (SAP) for Federal Title IV funds, a student must maintain the minimum cumulative grade point average (CGPA) and progress at a pace to ensure completion within the maximum timeframe. Both requirements are evaluated at the mid-point and end of each grading period, not to exceed 8 weeks. Federal Title IV funds are disbursed in payment periods, which is less frequently than satisfactory academic progress is evaluated. DNI defines a payment period for non-term programs as the period of time it takes a student to successfully complete both half the number of credits and half the number of instructional weeks of the academic year, program, or remainder of the program. The most recent SAP evaluation status will be used to determine financial aid disbursement eligibility.

Satisfactory Academic Progress

Students are required to maintain standards of Satisfactory Academic Progress (SAP). One of the reasons these measurements are used is to determine eligibility for all Federal Title IV aid and for other need-based financial assistance. Academic progress is determined at mid-term and at end-of-term. Satisfactory Academic Progress is evaluated at the end of each term or semester. Satisfactory attendance progress is evaluated on an ongoing basis.

Qualitative Progress Measurement: Minimum Cumulative Grade Point Average

Students are expected to maintain the minimum cumulative grade point of 2.0 at the end of each evaluation period as they progress through their programs. Students who have been dropped from financial aid eligible programs due to failure to make Satisfactory Academic Progress and who subsequently re-enter will not be eligible for financial aid until the point that they reach the minimum cumulative grade point average of 2.0.

Only passing grades count as successful completions. Incomplete or other grades that do not result in earned credits will not count as completions but will count as credits attempted.

At the end of two academic years of enrollment, students in programs longer than 2 academic years must have a CGPA of at least 2.0 or the equivalent needed to graduate within the maximum time frame.

Quantitative Measurement: Pace of Completion

To maintain the Satisfactory Academic Progress quantitative requirement, Pace of Completion (POC), the credit hours attempted, cannot exceed one and one-half times (1.5) the time required to complete the student’s program of enrollment.

Minimally, a student needs to successfully maintain a cumulative percentage POC at each evaluation point as stated below. The POC is calculated by dividing the cumulative credit hours successfully completed by the cumulative credit hours attempted. Only passing grades count as successful completions. Academic credit hours transferred from another institution and accepted towards the completion of the student’s program count as both credits attempted and completed.

Evaluation Point POC Required
End of Term 1 50%
End of Term 2 58%
End of Term 3 62%
End of Term 4 67%
End of any subsequent term up to 150% 67%

The table below demonstrates one and one-half times the program length in academic credits for programs offered at DNI. See “Grading System ” section in catalog and the chart indicating which grades count as attempted and successfully completed or earned.

Program Length and Academic Credits
Credits Required for Completion
Maximum Time Frame
Maximum Allowed Credits Attempted
VN Program - 51 credits 76.5
ADN - LVN to RN Transition Program - 61 credits 91.5
ADN Program - 69 credits 103.5

Once the School determines that a student cannot complete the program within the maximum time frame, the student is no longer eligible to receive Federal financial aid disbursements and the student may be withdrawn. There are several variables that affect calculating the maximum time frame, including, but not limited to:

  1. All attempted credit hours for courses required by the student’s educational program are counted regardless of whether or not aid is received to pay for them.
  2. Any transfer hours that are accepted from other colleges toward completion of the program are counted as attempted and earned.
  3. When a course is repeated, all attempts are counted as attempted.
  4. A withdrawal from a course is still counted as an attempt, but not earned.

Change of Program of Study

Students who withdraw from School and then subsequently enroll into a different educational program at DNI are treated as new starts for purposes of calculating Satisfactory Academic Progress for the new program. All enrollments for all the credits that are applicable to the new program will be counted in the POC calculation based on the grades received.

Academic Standing: Academic Warning, Academic Probation, and Dismissal

Students are expected to make continuous progress toward their educational goals. The Education Administration Office will evaluate academic progress at the midpoint and the end of the term or semester. The School will place a student making unsatisfactory progress in the appropriate academic status at the end of an academic progress evaluation period (term or semester).

Financial Aid and Academic Warning: If a student was not successful at meeting academic progress at the end of an evaluation period (term or semester) a student will be placed on Academic Warning for the next progress evaluation period (term or semester). Academic Warning constitutes a serious warning to students that their academic performance is unsatisfactory and continued failure to improve this record may result in being dismissed from the school. A student will be removed from Academic Warning if the SAP requirements are met. If the student is not successful at the end of the next successive evaluation period (term or semester) the student must appeal to be placed on Academic Probation by the following add/drop period.

Financial Aid and Academic Probation: If a student was not successful at meeting academic progress the subsequent semester they were placed on Academic Warning, the student will be placed on Academic Probation. Academic Probation constitutes a serious warning to students that their academic performance is unsatisfactory and continued failure to improve this record may result in being dismissed from the School. A student will be removed from Academic Probation if the requirements of academic progress are met. If the student is not successful at the end of the next successive evaluation period (term or semester) the student will be Academic Dismissed from the School.

Dismissal: A student who fails to achieve overall satisfactory academic progress for the program in the subsequent semester they were placed on Academic Probation shall be academically dismissed.

Students who are dismissed from school for not maintaining satisfactory academic progress may file an appeal with the Appeals Committee. Please follow the guidelines in the “Appeals Process” section of this catalog.

Students who are Academically Dismissed for failing to maintain satisfactory academic progress are eligible to apply for readmission to the institution after sitting out a minimum of one term. If readmitted, the student will not be eligible for financial aid until achieving a cumulative grade point average that complies with the institution’s satisfactory academic progress standards.

Notice: The School will notify students of failure to meet Satisfactory Academic Progress. Copies of notices will be maintained in the students’ academic record.

Standards of Academic Progress for VA Students

In addition to the academic standards listed above, students receiving VA education benefits (VA students) must maintain a minimum grade point average (GPA) of 2.0 each term. In addition, the VA student must meet all skill or technical requirements of the training program in which enrolled.

A VA student whose cumulative GPA falls below 2.0 at the end of any term will be placed on academic probation for the next term. If the VA student’s GPA is still below 2.0 at the end of the probationary period, the student’s VA educational benefits may be terminated. A VA student may petition the school to be recertified for VA educational benefits after one term has elapsed. The School may recertify the VA student only if there is reasonable likelihood that the student will be able to maintain satisfactory academic progress for the remainder of the training program.

Attendance Policy

DNI is an attendance taking institution. Each instructor will take and record each student’s attendance in each class and clinical rotation. Students are required to be in their scheduled classes and clinical rotations every day and be on time for all classes and/or clinical rotations. VN students who arrive for class after a quiz has been initiated must wait for the quiz to conclude prior to entering the classroom.  Missed quizzes cannot be made up.  ADN students who arrive for class after a quiz has been initiated may enter the classroom and use the remaining allotted time to complete the quiz.

Students who fail to attend 90% of their cumulative program time will be terminated from school.  Students who miss more than 10 consecutive scheduled School days will be terminated from School for non-attendance.  Students who miss two (2) clinical rotations per term or semester will be disciplined and may be subject to termination from the program.  If a student is late to a clinical rotation, the highest grade the student can earn for that clinical rotation is 76%.  Students who are dismissed due to unsatisfactory attendance may request readmission for the next scheduled class start.  For additional requirements, refer to the Incomplete and Make-Up Section of the catalog. 

VA Students Attendance Policy

VA students who exceed an absence rate of 10% of the total program hours and/or five (5) consecutive days will lose veterans’ educational benefits. VA students who miss three (3) unexcused days will lose benefits for that month. The Director of Nursing or the Dean of Nursing will determine whether an absence is excused or unexcused. VA students must also comply with the general standards of attendance progress and attendance policy as described above.

Students using veterans’ benefits to attend DNI will have attendance monitored until the time the student drops, graduates, or completes the program. Unsatisfactory attendance will be reported to the Department of Veterans’ Administration (DVA) even if the VA student has completed the required number of hours to complete and no refund is due the student and/or refund sources. Therefore, the attendance policy (10% of the total program and/or being absent five (5) consecutive days) will apply throughout the student’s enrollment in school. All violations of the attendance policy will be reported to DVA on VA Form 22-1999b within 30 days at such time the student exceeds the allowed number of absences.

Appeals Process

A student who feels that an adverse action by the school has affected his/her status within the school or his/her financial aid eligibility may submit a written appeal to the Executive Director. The Executive Director will meet with the Appeals Committee to evaluate the appeal on its individual merits and may elect to waive the adverse action in light of extenuating circumstances, such as serious illness or injury, active military duty, or death in the family. The appeal and the decision will be documented in the student’s file. The Appeals Committee is comprised of the Executive Director, the Dean of Nursing, and the Director of Nursing. The decision of the Appeals Committee is final.

Absences, Tardies, and Leaving Early

An absence, regardless of the reason, is recorded each time a student fails to attend a regularly scheduled class or clinical rotation. Students are considered tardy if they arrive for class, laboratory, or clinicals after the scheduled starting time. A student who is late arriving for a clinical can only earn a maximum grade of 76% for that clinical rotation.

Absences, tardies, and leaving early become part of a student’s permanent record and can never be made up. Work missed due to absence is subject to the Incompletes and Make-Up Work policy. Missed clinical rotation hours cannot be made up, and any student who misses two clinical rotations within one term or semester may be required to repeat that course along with any co-requisite class.

Incomplete and Make-up Work

Work eligible for make-up or late submission is limited to major tests, mid-term or final exams, major projects, and skills check-offs. The student must initiate the request for make-up work missed due to absence no later than the first day after returning from the absence. All make-up work must be completed and submitted to the instructor within 5 business days.

All make-up work will be reduced one letter grade from the earned grade. If a student receives an “Incomplete” as a final course grade and the required make-up work is not completed within the specified time, the missing work will be given a grade of “zero” and the course grade will be recalculated. In some circumstances, students may be allowed to make up hours upon approval by the Dean of Nursing or other authorized School Official. The following guidelines must be followed:

  1. No more than 5% of the total course time hours for program shall be made up.
  2. Make-up work shall:
    1. Be supervised by an instructor approved for the class being made up;
    2. Require the student to demonstrate substantially the same level of knowledge or competence expected of a student who attended the scheduled class session;
    3. Be completed within 5 business days after returning from an absence;
    4. Be documented by the School as being completed, recording the date, time, duration of the make-up session, and the name of the supervising instructor; and
    5. Be signed and dated by the student to acknowledge the make-up session.

Procedure for Withdrawing

Students who wish to terminate their training for any reason are required to follow the procedure below:

  1. Notify the Dean of Nursing, or the Director of Nursing in writing. The written notification should explain the reasons for wishing to terminate. Students will have the opportunity to meet with an appropriate staff member to determine if the problem can be resolved without termination.
  2. Schedule an exit interview with a member of the Financial Aid staff. All student loan borrowers are required to complete an Exit Interview. This interview provides the student with valuable information related to the student’s loan balance, repayment information, borrower rights and responsibilities, and lender information.

Students who are obligated for the full tuition at the time of withdrawal, may request a grade of “Incomplete” if withdrawing for an appropriate reason unrelated to their academic status. Such a student may re-enter within 365 days following the date of their withdrawal and complete needed courses without a charge of tuition from their original enrollment rates and must meet the graduation requirements of the program revisions. A student who is granted an incomplete course status subsequent to his/her withdrawal will not, after re-entering, incur a tuition price increase based on program and course availability.

Federal Student Aid may not cover all unpaid institutional charges due to the institution if a student withdraws from school. This may result in a balance owed to the institution after the student has withdrawn. Students are encouraged to meet with Financial Aid staff prior to making the decision to leave school.

Changes in Catalog Information

The information in this catalog and other school publications is subject to change with approval of the Texas Workforce Commission. Rapid developments in technology and continuing efforts of DNI to meet the needs of its students require periodic revision of class content, scheduling, and policies.