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TCS Education System    
2016-2017 Academic Catalog 
    
 
  Sep 19, 2019
 
2016-2017 Academic Catalog [Archived Catalog]

Information for Students



Cancellation Policy

A full refund will be made to any student who cancels the enrollment contract within 72 business hours (until midnight of the third day excluding Saturdays, Sundays, and legal holidays) after the enrollment contract is signed and a tour of the facilities and inspection of the equipment is made by the prospective student.

Refund Policy

All Students

  1. Refund computations will be based on scheduled clock hours of class attendance through the last date of attendance. Leaves of absence, suspensions, and School holidays will not be counted as part of the scheduled class attendance.
  2. The effective date of termination for refund purposes will be the earliest of the following:
    1. The last day of attendance, if the student is terminated by the School;
    2. The date of receipt of written notice from the student; or
    3. Ten school days following the last date of attendance.
  3. If tuition and fees are collected in advance of entrance, and if after expiration of the 72-hour cancellation privilege the student does not enter school, not more than $100 in nonrefundable administrative fees shall be retained by the School for the entire residence program or synchronous distance education course.
  4. If a student enters a residence program and withdraws or is otherwise terminated, the School may retain not more than $100 in nonrefundable administrative fees for the entire program. The minimum refund of the remaining tuition and fees will be the pro rata portion of tuition, fees, and other charges that the number of hours remaining in the portion of the course or program for which the student has been charged after the effective date of the termination bears to the total number of hours in the portion of the course or program for which the student has been charged, except that a student may not collect a refund if the student has completed 75% or more of the total number of hours in the portion of the program for which the student has been charged on the effective date of termination. (Simplified, the refund is based on the precise number of clock hours the student has paid for, but not yet used, at the point of termination, up to the 75% completion mark, after which no refund is due. Form PS-1040 provides the precise calculation.)
  5. A student who withdraws for a reason unrelated to the student’s academic status after the 75% completion mark and requests a grade at the time of withdrawal shall be given a grade of “WF” and permitted to re-enroll in the course or program during the 12-month period following the date the student withdrew without payment of additional tuition for that portion of the course or program.
  6. A full refund of all tuition and fees is due and refundable in each of the following cases:
    1. The student is not accepted by the school or cancels enrollment within cancellation timeframes;
    2. The student was solicited or enrolled by an unregistered representative;
    3. The student’s enrollment was procured as a result of any misrepresentation in advertising, promotional materials of the school, or representations by the owner or representatives of the school;
    4. The student was solicited or admitted to an unapproved course of instruction;
    5. The school failed to establish that the admissions requirements were met for a student admitted to the program;
    6. Classes up to the entire program or course, if applicable, were taught by: (a) an instructor that was not approved, qualified, or for whom an application was not submitted properly for approval, as may be required for the course, or (b) a temporary instructor without proper notification to TWC;
    7. Class period(s) that had no instructor;
    8. The course of instruction is discontinued by the school, preventing the student from completing;
    9. The school moves to a location causing hardship for the student in completing training; and
    10. There are other program violations or deficiencies by the school.

A full or partial refund may also be due in other circumstances of program deficiencies or violations of requirements for Career Schools and Colleges.

Refund Policy for Students Called to Active Military Service

A student of the School who withdraws from the School as a result of the student being called to active duty in a military service of the United States or the Texas National Guard may elect one of the following options for each program in which the student is enrolled:

  1. If tuition and fees are collected in advance of the withdrawal, a pro rate refund of any tuition, fees, or other charges paid by the student for the program and a cancellation of any unpaid tuition, fees, or other charges owed by the student for the portion of the program the student does not complete following withdrawal;
  2. A grade of incomplete with the designation “withdrawn” for the course in the program, other than courses for which the student has previously received a grade on the student’s transcript, and the right to re-enroll in the program, or a substantially equivalent program if that program is no longer available, not later than the first anniversary of the date the student is discharged from active military duty without payment of additional tuition, fees, or other charges for the program other than any previously unpaid balance of the original tuition, fees, and charges for the program; or
  3. The assignment of an appropriate final grade or credit for the courses in the program, but only if the instructor or instructors of the course determine that the student has:
    1. Satisfactorily completed at least 90% of the required coursework for the program; and
    2. Demonstrated sufficient mastery of the program material to receive credit for completing the program.

The payment of refunds will be totally completed such that the refund instrument has been negotiated or credited into the proper account(s) within 60 days after the effective date of termination.

Return of Title IV Funds Policy

Withdrawal from DNI during any period of enrollment, whether official or unofficial, may necessitate the return of Federal financial aid. Pursuant to federal regulations (CFR 668.22), a refund calculation will be performed to determine the amount, if any, of financial aid (Pell Grant, SEOG, Stafford Loans, PLUS loans) earned by the student for their attendance up to the date of withdrawal. The amount of financial aid (Title IV aid) earned is in no way relative to the amount of tuition and fees charged to the student. The official withdrawal process begins with the submission of the official “Status Change” form to the Registrar’s Office. The form is available in the Education Department.

Ceasing to attend class without proper notification to the Registrar’s Office will result in an unofficial withdrawal. Unofficial withdrawals also include those students who fail to initiate and /or complete the official withdrawal process as noted above. A refund calculation will be performed to determine the amount of financial aid earned and the amount of financial aid to be returned. Students are responsible for any resulting balance owed to DNI. DNI does not refund any fees to withdrawn students.

The refund calculation is based on the amount of time the student attends during the payment period. DNI defines a payment period as a term or semester for most programs. For non-term and clock hour programs, the payment period is the period of time it takes a student to complete both half the number of credits or clock hours and half the number of weeks of the academic year, program, or remainder of the program. If a student received (or the School received on the student’s behalf) less assistance than the amount that is earned, the student may be able to receive those additional funds. If more assistance was received that was earned, the excess funds must be returned. This process must be completed within 45 days of the student’s withdrawal date. The Return to Title IV calculation is a federal calculation and in addition to any other refund calculation the School is required to perform.

Payment Periods and Disbursement Procedure (Clock Hour)

Federal aid, which includes Federal Pell Grants, Federal Direct Stafford Loans, and Federal Direct Parent PLUS Loans, will be disbursed to students in two or more payments, depending on the number of academic years for their program. The first payment period begins at the start of a program and ends at the halfway point of the academic year.

Federal aid payments are normally refunded during the first half of each payment period. Depending on the program, there are two or three payment periods. Programs with one academic year will have two payment periods, while programs that have a second academic year will have either three or four payment periods. Students must maintain satisfactory academic progress in order to receive federal aid.

Satisfactory Progress Policy

Students Enrolled in Semester Credit Hour Programs

To maintain Satisfactory Academic Progress (SAP) for Federal Title IV funds, a student must maintain the minimum cumulative grade point average (CGPA) and progress at a pace to ensure completion within the maximum timeframe.  Both requirements are evaluated at the end of each grading period. Federal Title IV funds are disbursed in payment periods, which is less frequently than satisfactory academic progress is evaluated.  DNI defines a payment period as a semester for most programs.  (See below for SAP policy for non-term programs.)

Students Enrolled in Non-Term Programs

To maintain Satisfactory Academic Progress (SAP) for Federal Title IV funds, a student must maintain the minimum cumulative grade point average (CGPA) and progress at a pace to ensure completion within the maximum timeframe.  Both requirements are evaluated at the end of each grading period.  Federal Title IV funds are disbursed in payment periods, which is less frequently than satisfactory academic progress is evaluated.  DNI defines a payment period for non-term programs as the period of time it takes a student to successfully complete both half the number of credits and half the number of instructional weeks of the academic year, program, or remainder of the program.  The most recent SAP evaluation status will be used to determine financial aid disbursement eligibility.

Satisfactory Academic Progress

All students are required to maintain standards of Satisfactory Academic Progress (SAP).  One of the reasons these measurements are used is to determine eligibility for all Federal Title IV aid and for other need-based financial assistance.  Academic and Financial Aid Warning, and Academic and Financial Aid Probation statuses provide an opportunity for students to improve academic performance and meet all SAP requirements for degree completion.

Satisfactory Academic Progress is evaluated at the end of each term or semester. Satisfactory attendance progress is evaluated on an ongoing basis. Students may contact the Registrar with questions regarding SAP.

Qualitative Progress Measurement: Minimum Cumulative Grade Point Average

Students must maintain a minimum cumulative grade point of 2.0 at the end of each evaluation period as they progress through their programs.  

Cumulative GPA includes all coursework attempted at DNI, excluding grades of W, I, P, and CR. Only the most recent grade is counted in the cumulative GPA when a course is repeated at DNI. Only passing grades count as successful completions for Pace calculations.  Incomplete or other grades that do not result in earned credits will not count as completions but will count as credits attempted. Grade points earned at another college are not included in the GPA.

At the end of two academic years of enrollment, students in programs longer than 2 academic years must have a CGPA of at least 2.0 or the equivalent needed to graduate within the maximum time frame.

Quantitative Measurement: Pace of Completion

To maintain the Satisfactory Academic Progress quantitative requirement, Pace of Completion (POC), the credit hours attempted cannot exceed one and one-half times (1.5) the time required to complete the student’s program of enrollment. 

Minimally, a student needs to successfully maintain a cumulative percentage POC at each evaluation point as stated below.  The POC is calculated by dividing the cumulative credit hours successfully completed by the cumulative credit hours attempted.  Only passing grades (C or better) count as successful completions for Pace calculations.  Academic credit hours transferred from another institution and accepted towards the completion of the student’s program count as both credits attempted and completed. Repeated courses count negatively against POC.

Students must successfully complete 67% or 2/3 of all attempted credits to meet POC SAP standards. Students in the VN program must meet the 67% standard per the Pace of Completion Tier expectations below.  Students in all other programs must meet the 67% POC standard for all SAP reviews.

All DNI course attempts recorded on the academic transcript are included in POC calculations, including repeated courses, withdrawals, and Incompletes, as well as transfer credits that apply toward the student’s current degree program. Grades that count negatively against successful completion rates include I, W, WF, and F.

Pace of Completion Tiers - VN Program Only

Evaluation Point POC Required
End of Term 1 50%
End of Term 2 58%
End of Term 3 62%
End of Term 4 67%
End of any subsequent term up to 150% 67%

Pace of Completion Tiers - All other Programs

Evaluation Point POC Required
End of Term 1 67%
End of Term 2 67%
End of Term 3 67%
End of Term 4 67%
End of Term 5 67%

Quantitative Measurement: Maximum Timeframe

Students must successfully complete all program requirements within 150% of the normal length of the program as measured in credits attempted toward the program. Credits accepted in transfer toward the program are included as attempted and earned credits in determining the maximum timeframe.

The table below demonstrates one and one-half times the program length in academic credits for programs offered at DNI. See “Grading System ” section in catalog and the chart indicating which grades count as attempted and successfully completed or earned.

Program Length and Academic Credits
Credits Required for Completion
Maximum Time Frame
Maximum Allowed Credits Attempted
VN Program - 51 credits 76.5
ADN - LVN to RN Transition Program - 61 credits 91.5
ADN Program - 69 credits 103.5
RN-BSN Program - 120 Credits 180

Once the School determines that a student cannot complete the program within the maximum time frame, the student is no longer eligible to receive Federal financial aid disbursements and the student may be withdrawn. There are several variables that affect calculating the maximum time frame, including, but not limited to:

  1. All attempted credit hours for courses required by the student’s educational program are counted regardless of whether or not aid is received to pay for them.
  2. Any transfer hours that are accepted from other colleges toward completion of the program are counted as attempted and earned.
  3. When a course is repeated, all attempts are counted as attempted.
  4. A withdrawal from a course is still counted as an attempt, but not earned.

Change of Program of Study

Students who withdraw from School and then subsequently enroll into a different educational program at DNI are treated as new starts for purposes of calculating Satisfactory Academic Progress for the new program. All enrollments for all the credits that are applicable to the new program will be counted in the POC calculation based on the grades received.

Academic Standing: Academic Warning, Academic Probation, and Dismissal

Students are expected to make continuous progress toward their educational goals. The Registrar’s Office will evaluate academic progress at the end of the term or semester. The School will place a student making unsatisfactory progress in the appropriate academic status at the end of an academic progress evaluation period (term or semester).

Academic and Financial Aid Warning: If a student is not successful at meeting academic progress at the end of an evaluation period (term or semester), then the student is placed on Academic and Financial Aid Warning for the next progress evaluation period (term or semester).  Academic and Financial Aid Warning constitutes a serious warning to students that their academic performance is unsatisfactory and continued failure to improve this record will result in being dismissed from the school.  A student will be removed from Academic Warning if all SAP requirements are met.  If the student does not meet all SAP requirements at the end of the next successive evaluation period (term or semester), then the student must successfully appeal to be placed on Academic and Financial Aid Probation.

Academic and Financial Aid Probation: Students who have been granted an appeal following a period of Academic & Financial Aid Warning will be placed on Academic and Financial Aid Probation.  Academic and Financial Aid Probation constitutes a serious warning to students that their academic performance is unsatisfactory and continued failure to improve this record will result in being dismissed from the School. 

Students on probation are expected to meet all SAP standards by the end of the probationary term, and must meet all academic plan guidelines designed to ensure student will meet SAP standards by a specific point in time.  A student’s academic plan will be included in his or her appeal response. Probation terms are generally one semester in length.  A student will be removed from Academic and Financial Aid Probation if all SAP requirements are met.  If the student does not meet all SAP requirements or academic requirements at the end of the next successive evaluation period (term or semester), then the student will be Academically Dismissed from the School.

Dismissal: A student who fails to achieve overall satisfactory academic progress for the program in the subsequent semester they were placed on Academic and Financial Aid Probation will be Academically Dismissed.

Students who are dismissed from school for not maintaining satisfactory academic progress may file an appeal with the Appeals Committee.  Please follow the guidelines in the “Appeals Process” section of this catalog.

Students who are Academically Dismissed for failing to maintain satisfactory academic progress are eligible to apply for readmission to the institution after sitting out a minimum of one term.  If readmitted, the student will return in Academic and Financial Aid Probation status.

Notice:  The School will notify students of failure to meet Satisfactory Academic Progress. Copies of notices will be maintained in the students’ academic record.

Standards of Academic Progress for VA Students

In addition to the academic standards listed above, students receiving VA education benefits (VA students) must maintain a minimum grade point average (GPA) of 2.0 each term. In addition, the VA student must meet all skill or technical requirements of the training program in which enrolled.

A VA student whose cumulative GPA falls below 2.0 at the end of any term will be placed on academic probation for the next term. If the VA student’s GPA is still below 2.0 at the end of the probationary period, the student’s VA educational benefits may be terminated. A VA student may petition the school to be recertified for VA educational benefits after one term has elapsed. The School may recertify the VA student only if there is reasonable likelihood that the student will be able to maintain satisfactory academic progress for the remainder of the training program.

Attendance Policy

DNI is an attendance taking institution.  DNI expects all students to attend their courses and submit all assignments per each course’s requirements. Each instructor will take and record each student’s attendance in each class and clinical rotation.  Students are required to be in their scheduled classes and clinical rotations every day and be on time for all classes and/or clinical rotations.  Students who arrive for class after a quiz has been initiated may enter the classroom and use the remaining allotted time to complete the quiz.

Online attendance is defined as participating in an academic activity within the online classroom, which includes posting an introduction, posting in a graded discussion forum, submitting a written assignment or quiz, or submission of another deliverable as defined in the course syllabus. Each instructional week begins Sunday and ends on Saturday. Students who do not post attendance within the first three days of the semester will be administratively dropped from the course in the applicable semester.

Students who fail to attend 90% of their cumulative program time will be terminated from school.  Students who miss more than 10 consecutive scheduled school days will be terminated from school for non-attendance.  Students who miss two (2) clinical rotations per term or semester will be disciplined and may be subject to termination from the program.  If a student is late to a clinical rotation, the highest grade the student can earn for that clinical rotation is 76%.  Students who are administratively withdrawn due to unsatisfactory attendance may request readmission for the next scheduled class start.  For additional requirements, refer to the Incomplete and Make-Up Section of the catalog. 

VA Students Attendance Policy

VA students who exceed an absence rate of 10% of the total program hours and/or five (5) consecutive days will lose veterans’ educational benefits. VA students who miss three (3) unexcused days will lose benefits for that month. The Director of Nursing or the Dean of Nursing will determine whether an absence is excused or unexcused. VA students must also comply with the general standards of attendance progress and attendance policy as described above.

Students using veterans’ benefits to attend DNI will have attendance monitored until the time the student drops, graduates, or completes the program. Unsatisfactory attendance will be reported to the Department of Veterans’ Administration (DVA) even if the VA student has completed the required number of hours to complete and no refund is due the student and/or refund sources. Therefore, the attendance policy (10% of the total program and/or being absent five (5) consecutive days) will apply throughout the student’s enrollment in school. All violations of the attendance policy will be reported to DVA on VA Form 22-1999b within 30 days at such time the student exceeds the allowed number of absences.

Appeals Process

 student who feels that an adverse action by the School has affected his/her status within the School or his/her financial aid eligibility may submit a written appeal to the Dean of Nursing.  The Dean of Nursing will meet with the Appeals Committee to evaluate the appeal on its individual merits and may elect to waive the adverse action in light of extenuating circumstances, such as serious illness or injury, active military duty, or death in the family.  The appeal and the decision will be documented in the student’s file.  The Appeals Committee is comprised of the Executive Director, the Dean of Nursing, and the Director of Nursing.  The decision of the Appeals Committee is final. 

Absences, Tardies, and Leaving Early

An absence, regardless of the reason, is recorded each time a student fails to attend a regularly scheduled class or clinical rotation. Students are considered tardy if they arrive for class, laboratory, or clinical rotations after the scheduled starting time. A student who is late arriving for a clinical can only earn a maximum grade of 76% for that clinical rotation.

Absences, tardiness, and leaving early become part of a student’s permanent record and can never be made up. Work missed due to absence is subject to the Incompletes and Make-Up Work policy. Missed clinical rotation hours cannot be made up, and any student who misses two clinical rotations within one term or semester may be required to repeat that course along with any co-requisite class(es).

Incomplete and Make-up Work

Work eligible for make-up or late submission is limited to major tests, mid-term or final exams, major projects, and skills check-offs. The student must initiate the request for make-up work missed due to absence no later than the first day after returning from the absence. All make-up work must be completed and submitted to the instructor within 5 business days.

All make-up work will be reduced one letter grade from the earned grade. If a student receives an “Incomplete” as a final course grade and the required make-up work is not completed within the specified time, the missing work will be given a grade of “zero” and the course grade will be recalculated. In some circumstances, students may be allowed to make up hours upon approval by the Dean of Nursing or other authorized School Official. The following guidelines must be followed:

  1. No more than 5% of the total course time hours for program shall be made up.
  2. Make-up work shall:
    1. Be supervised by an instructor approved for the class being made up;
    2. Require the student to demonstrate substantially the same level of knowledge or competence expected of a student who attended the scheduled class session;
    3. Be completed within 5 business days after returning from an absence;
    4. Be documented by the School as being completed, recording the date, time, duration of the make-up session, and the name of the supervising instructor; and
    5. Be signed and dated by the student to acknowledge the make-up session.

Procedure for Withdrawing

Students who wish to terminate their training for any reason are required to follow the procedure below:

  1. Notify the Director of Nursing, or the Dean of Nursing in writing.  The written notification should explain the reasons for wishing to terminate.  Students will have the opportunity to meet with an appropriate staff member to determine if the problem can be resolved without termination.
  2. Schedule an exit interview with a member of the Financial Aid staff.  All student loan borrowers are required to complete an Exit Interview.  This interview provides the student with valuable information related to the student’s loan balance, repayment information, borrower rights and responsibilities, and lender information.
  3. Complete a Status Change Form and submit to the Registrar’s Office

Students who are obligated for the full tuition at the time of withdrawal will receive a grade of “W” or “WF” based on their last date of attendance.  Such a student may re-enter within 365 days following the date of their withdrawal and complete needed courses without a charge of tuition from their original enrollment rates and must meet the graduation requirements of the program revisions.  A student who is granted an incomplete course status subsequent to his/her withdrawal will not, after re-entering, incur a tuition price increase based on program and course availability. 

Federal Student Aid may not cover all unpaid institutional charges due to the institution if a student withdraws from school.  This may result in a balance owed to the institution after the student has withdrawn.  Students are encouraged to meet with Financial Aid staff prior to making the decision to leave school.